Supported editions for this feature: Education Fundamentals, Education Standard, Teaching and Learning Upgrade, and Education Plus; Nonprofits. Compare your edition
As your organization's administrator, you can run searches and take action on security issues related to Classroom log events. There you can view a record of actions to analyze user activity in Classroom, such as:
- Review common activities, such as who removed a student from a class or archived a class
- Troubleshoot common user scenarios
Forward log event data to Google Cloud
You can opt in to share log event data with Google Cloud. If you turn on sharing, data is forwarded to Cloud Logging where you can query and view your logs and control how you route and store your logs.
The type of log event data you can share with Google Cloud depends on your Google Workspace, Cloud Identity, or Essentials account.
Run a search for Admin log events
Your ability to run a search depends on your Google edition, your administrative privileges, and the data source. You can run a search on all users, regardless of their Google Workspace edition.
To run a search for log events, first choose a data source. Then choose one or more filters for your search.
Note: Using the Filter tab, you can include simple parameter and value pairs to filter the search results. You can also use the Condition builder tab, where the filters are represented as conditions with AND/OR operators.
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Sign in to your Google Admin console.
Sign in using your administrator account (does not end in @gmail.com).
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In the Admin console, go to Menu
Reporting
Audit and investigation
- Click Add a filter, and then select an attribute.
- In the pop-up window, select an operator
- (Optional) To create multiple filters for your search, repeat this step.
- (Optional) To add a search operator, above Add a filter, select AND or OR.
- Click Search.
To run a search in the security investigation tool, first choose a data source. Then, choose one or more conditions for your search. For each condition, choose an attribute, an operator, and a value.
-
Sign in to your Google Admin console.
Sign in using your administrator account (does not end in @gmail.com).
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In the Admin console, go to Menu
Security
- Click Data source and select Classroom log events.
- Click Add Condition.
Tip: You can include one or more conditions in your search or customize your search with nested queries. For details, go to Customize your search with nested queries. - Click Attribute
For a complete list of attributes, go to the Attribute descriptions section (later on this page). - Select an operator.
- Enter a value or select a value from the list.
- (Optional) To add more search conditions, repeat steps 4–7.
- Click Search.
You can review the search results from the investigation tool in a table at the bottom of the page. - (Optional) To save your investigation, click Save
Notes
- In the Condition builder tab, filters are represented as conditions with AND/OR operators. You can also use the Filter tab to include simple parameter and value pairs to filter the search results.
- If you gave a user a new name, you will not see query results with the user's old name. For example, if you rename [email protected] to [email protected], you will not see results for events related to [email protected].
Attribute descriptions
For this data source, you can use the following attributes when searching log event data:
| Attribute | Description |
|---|---|
| Actor | Email address of the user who performed the action—for example, the user who created the class, or the user who published an announcement |
| Actor group name |
Group name of the actor. For more information, go to Filtering results by Google Group. To add a group to your filtering groups allowlist:
|
| Actor organizational unit | Organizational unit of the actor |
| Add-on ID | Unique identifier for an add-on |
| Add-on title | Title of the add-on |
| Add-on attachment ID | Unique identifier for an add-on attachment |
| Add-on attachment title | Title of the add-on attachment |
| Course ID | Unique identifier for a class |
| Course name | Name of the class |
| Course role | Whether a user is a student or teacher in a class |
| Course work title | Title of the class work |
| Course work type | Type of class work, such as Assignment or Question |
| Date | Date and time of the event (displayed in your browser's default time zone) |
| Document ID | Unique identifier for a submission |
| Due date | Date a student's work is due |
| Event | The logged event action, such as class created or User joined class |
| Event source | Whether or not the source of the event is from an API |
| Guardians* | Email addresses of the student's guardians |
| Has grade | Whether or not a submission has a grade |
| Impacted users* | List of impacted email addresses |
| IP address | The IP address used to sign in. Usually the address is the user's physical location. It can also be a proxy server or a Virtual Private Network (VPN) address. |
| Is late | Whether or not a submission is late |
| Join method | The way a user joined the class—for example, From an invitation or From a class code |
| Post ID | Unique identifier for a piece of class work |
| Previous course owner | The previous class owner's email address |
| Submission state | Submission state of a class work—for example, Created, Turned in, Returned, Reclaimed by student, or Student edited after turn-in |
Note: If you gave a user a new name, you will not see query results with the user's old name. For example, if you rename [email protected] to [email protected], you will not see results for events related to [email protected].
Filter data by class events
To see data related to class membership, class events, or class work, filter by event and then select an event value.
- Open the log events as described earlier on this page in Run a search for Admin log events.
- Click Add a filter
- Select the operator.
- From the drop down list, select a value.
- Click Apply.
Export data to BigQuery
Important:
- You must have an Education Standard or Education Plus account.
- Your administrator must enable the option to export.
To export your data to BigQuery:
-
Sign in to your Google Admin console.
Sign in using your administrator account, not your personal Gmail account. - On the left, click Reporting
BigQuery Export.
BigQuery Export.Manage log event data
Manage search results column data
You can control which data columns appear in your search results.
- At the top-right of the search results table, click Manage columns
.
- (Optional) To remove current columns, click Remove
.
- (Optional) To add columns, next to Add new column, click the Down arrow
and select the data column.
Repeat as needed. - (Optional) To change the order of the columns, drag the data column names.
- Click Save.
Export search result data
You can export search results to Google Sheets or to a CSV file.
- At the top of the search results table, click Export all.
- Enter a name
The export displays below the search results table under Export action results. - To view the data, click the name of your export.
The export opens in Google Sheets.
Export limits vary:
- The total results of the export are limited to 100,000 rows (except for Gmail message searches, which are limited to 10,000 rows).
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If you have the security investigation tool, the total results of the export are limited to 30 million rows (except for Gmail message searches, which are limited to 10,000 rows).
For more information, see Export search results.
When and how long is data available?
Take action based on search results
- You can set up alerts based on log event data using reporting rules. For instructions, see Create and manage reporting rules.
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To help prevent, detect, and remediate security issues efficiently, you can automate actions in the security investigation tool and set up alerts by creating activity rules. To set up a rule, set up conditions for the rule, and then specify what actions to perform when the conditions are met. For details and instructions, see Create and manage activity rules.
After you run a search in the security investigation tool, you can act on your search results. For example, you can run a search based on Gmail log events and then use the tool to delete specific messages, send messages to quarantine, or send messages to users' inboxes. For more details, go to Take action based on search results.
Manage your investigations
To view a list of the investigations that you own and that were shared with you, click View investigations . The investigation list includes the names, descriptions, and owners of the investigations, and the date last modified.
From this list, you can take action on any investigations that you own—for example, to delete an investigation. Check the box for an investigation and then click Actions.
Note: Directly above your list of investigations, under Quick access, you can view recently saved investigations.
As a super administrator, click Settings to:
- Change the time zone for your investigations. The time zone applies to search conditions and results.
- Turn on or off Require reviewer. For more details, go to Require reviewers for bulk actions.
- Turn on or off View content. This setting allows admins with the appropriate privileges to view content.
- Turn on or off Enable action justification.
For instructions and details, go to Configure settings for your investigations.
To save your search criteria or share it with others, you can create and save an investigation, and then share, duplicate, or delete it.
For details, go to Save, share, delete, and duplicate investigations.