Turn Workspace extensions in Gemini on or off (Beta)

As an admin, you control how people in your organization use Gemini with their Google Workspace account. When you turn on Workspace extensions in Gemini, the Gemini app (gemini.google.com) interacts with Google apps and services so your users get more helpful responses to their prompts. Users with a Gemini for Google Workspace license (Business, Enterprise, or Education) can let Gemini use their Google Workspace content in Gmail, Docs, and Drive to get more helpful responses.

Using Extensions

• To let your users upload files to Gemini from Drive, Workspace extensions must be turned on. Learn how to upload & analyze files in the Gemini web app.
• If you turn off extensions, any chats with Gemini that use an extension are still available to users. However, Gemini has access only to the information needed to respond to the original prompt. Gemini can't access additional information from Google Workspace until you turn on extensions again.
• Users who access Gemini as an additional Google service can’t use extensions.

During the beta test period:

• To turn on Workspace extensions, Docs, Drive, and Gmail must all be turned on. If one or more of these services are turned off, the Workspace extensions setting isn’t available in your Google Admin console. To turn these services on or off, visit Turn Drive and Docs on or off for users and Control Gmail access for your organization’s users.
• Context-Aware Access for Gmail, Drive, and Docs isn’t supported with Workspace extensions. When you turn on Workspace extensions, users can access Gmail, Drive, and Docs regardless of any Context-Aware access levels or policies you’ve defined. Learn more about Context-Aware Access.

Turn Workspace extensions in Gemini on or off

To use Workspace extensions in Gemini, first turn on Gemini as a core service.

1. Sign in to your Google Admin console.

   Sign in using your administrator account (does not end in @gmail.com).

2. In the Admin console, go to Menu  Generative AI > Gemini.
3. Scroll to Extensions and select Allow users access to Workspace extensions in Gemini.
4. (Optional) To turn Workspace Extensions on or off for an organizational unit:
   1. On the left, select the organizational unit.
   2. Choose one:
      • If the setting status is set to Inherited and you want to keep the updated setting, even if the parent setting changes, click Override.
      • If the setting status is set to Overridden, either click Inherit to revert to the same setting as its parent, or click Save to keep the new setting, even if the parent setting changes.
        Note: Learn more about organizational structure.
5. (Optional) To turn Workspace extensions for Gemini on or off for a set of users across or within organizational units, on the left select an access group. For details, go to turn on a service for a group.
6. Click Save.
7. Changes can take up to 24 hours but typically happen more quickly. Learn more

Related topics

• Turn Gemini on or off as a core service
• Learn to use Gemini at the Gemini Apps Help Center
• Use extensions in Gemini with a work or school account
• Turn Gemini on or off as an additional service
• Gemini for Google Workspace FAQ
• Gemini for Google Workspace user licenses
• Google Workspace editions that support the Gemini for Google Workspace add-on