FOC Court Clerk / Certified Electronic Operator

Description Under the supervision of the Circuit Court Management Team, performs various functions in the Circuit Court and Friend of the Court (FOC).
Responsible for the recording of all hearings in the Circuit Court and FOC while meeting State Court Administrative Office (SCAO) standards and maintaining proper Certified Electronic Operator (CEO) certification from the Michigan Supreme Court.
Although primarily working with domestic caseloads involved with IV-D services, this position must maintain working knowledge of numerous functional areas of the court including, but not limited to, Circuit Court Administrative Services, juvenile services programs and services offered by the court.
Serves as primary point person for citizens, agencies and attorneys for all case management matters regarding judicial and court calendars.
Utilizes various computer systems to maintain a proper record of case events and filings and reviews reports to ensure that the proper guidelines are achieved.
Reviews all incoming orders and provides assistance to judges and referees regarding all matters.
Assists and coordinates with the Newaygo County Circuit Court Clerk's Office, FOC, and other agencies for proper execution of court processes.
Examples of Duties Receives petitions or case initiating documents from the prosecuting attorney or other courts and enters all cases into the respective computer system.
Sets all hearings within statutory time frames and in compliance with court rules for both delinquency and neglect cases.
Serves as the primary contact, both in and out of the courtroom, regarding all case types for case initiation and progression through the stages of the legal system by setting hearings within statutory time frames, preparing orders/documents and maintaining the court record.
Receives neglect and abuse and/or juvenile adoption, name change, and emancipation petitions, domestic/civil filings and criminal complaints and enters all case information in the computer system.
Provides notices to various agencies, attorneys and parties.
Maintains the court docket by coordinating schedules via electronic trial court calendar with attorneys, the prosecuting attorney, Department of Health and Human Services (DHHS), Newaygo County Jail and other agencies as needed.
Coordinates judicial and referee vacations and other important dates for the court's calendar.
Responsible for conveyance of schedule information to security as necessary to maintain client and staff safety.
Coordinates the use of Polycom and remote hearing resources with attorneys and the Michigan Department of Corrections (MDOC) for various hearings and ensures that the Polycom and remote hearing equipment is functioning properly.
Ensures prisoner participation in court proceedings and assists parties appearing by phone using remote hearing resources, for various court hearings at the discretion of the presiding judge.
Pulls files for cour hearings scheduled for Newaygo County Circuit Court and FOC.
Reviews files of matters to ensure proper notice and that all necessary materials and orders to conduct the hearing are included in the file.
Prepares orders and legal documents required for abuse/neglect, adoption, name change, emancipation, civil/domestic criminal, FOC and juvenile files.
Evaluates and generates the correct notice required by statue utilizing personal service and publication.
Reviews files after court hearings and dockets appropriate entries.
Sets next hearing date as needed and completes other case management tasks dictated by case type for any abuse/neglect, adoption, name change, emancipation, civil/domestic, criminal, FOC or juvenile matters.
Reviews all orders and documents submitted for judicial signature or review to ensure compliance with court rules and legal requirements for any Newaygo County Circuit Court Matter.
Responsible for obtaining the correct judicial officer's signature and prepares various orders as requested.
Assesses incoming emergency ex parte orders to ensure they are properly formatted by attorneys/parties and contacts judges or referees for further decision.
Responsible for educating parties regarding the ex parte process as needed and acts as the initial contact person for staff regarding this process.
Respsonsible for receipting money from filing and petition fees, restitution, fines, costs, cost to care and attorney fees.
Logs such payments in accordance with SCAO audit procedures.
Prepares various court vouchers for payment regarding bond.
As a Certified Electronic Operator (CEO), prepares a log of activity during court recordings, including identification of speakers, notations of actions, introduction of exhibits, noting the point that exhibits are marked, witnesses are called and other key points during the proceedings for indexing purposes and assistance in transcript preparation.
Marks and maintains a record of exhibits, swears in witnesses, serves as escort to juries as necessary, and provides other assistance to the judicial official.
Serves as the Alternative Dispute Resolution (ADR) Clerk, overseeing the scheduling of all matters referred for ADR, resolving complications in the scheduling of cases, ensuring the filing of fees and documents are in compliance with court rules and statue.
Performs other duties as required and directed by the Circuit Court Management Team.
Typical Qualifications Education: High School graduation or its equivalent.
Prefer advanced course work with computers, legal terminology and legal secretarial areas.
Experience: Two years of work experience, preferably in a legal setting with substantial word processing experience.
Skills: Strong organizational skills Excellent customer service skills Excellent interpersonal and communication skills Strong team player Excellent computer skills Supplemental Information Other Requirements: Ability to become a Certified Electronic Operator from the Michigan Supreme Court within six (6) months of employment.
All offers of employment are contingent upon passing a background check and drug screening which includes marijuana.
401(a) retirement that includes a 5% employer contribution, 3% employer match, and 3% employee contribution.
Excellent health insurance package, including a health plan with no payroll deduction.
Employer paid family life insurance coverage.
Savings for health costs in retirement.
Paid time off and vacation bundles, including 40 hours of vacation upon hire.
13 paid holidays.
Longevity and funeral pay.
Employer paid short and long-term disability.
Annual pay step increases (based on a market adjustment) beyond the top pay rate that recognize years of service.