PERSONNEL ADMINISTRATOR

GENERAL DESCRIPTION OF DUTIES: Under administrative supervision, an occupant of this classification may coordinate and administer a variety of functions under an organized human resources office.
Performs a variety of professional and technical human resources work in support of a school district agency.
Employees at this level may supervise lower level staff.
Work is performed with considerable latitude for independent judgment and decision making abilities within established laws, rules, regulations, policies and procedures.
Work is performed under administrative direction.
This job reports to the Executive Manager of Human Resources.
EDUCATION AND EXPERIENCE: Bachelor's degree from an accredited college with major course work in human resources, business, education or closely related field supplemented by five (5) years of progressively responsible experience in human resources work in an organized personnel system, or five (5) years of successful school experience as a teacher/administrator.
The equivalent combination of education, training, and experience which provides the required knowledge, skills, and abilities to perform the essential functions of the job will also be acceptable.
PHR or Administrative Certification is preferred but not required.
ESSENTIAL JOB FUNCTIONS: The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification.
It is not necessarily descriptive of any one position in the class.
The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.
The essential job functions are not listed in any particular order of importance.
Essential Job Functions include but are not limited to: Works as a team member to provide excellent customer service with efficient and effective human resources assistance to assigned schools, programs, and departments; Receives human resources inquiries and concerns from employees and various departments; Provides friendly and professional customer service to employees, applicants, members of the community and other stakeholders; Interacts with said stakeholders to ascertain and understand the nature of the request and provide required assistance; Directs stakeholders to the appropriate resource when appropriate.
Completes all assigned tasks, reports, projects and duties in an accurate and timely manner.
Handles reports, records, conferences and other personnel information in a confidential manner.
Conforms to district and department policies and procedures; ensures that personnel procedures conform to district policies.
Assists in the review, revision and implementation of personnel and other system policies and procedures.
Assists in the review, revision and implementation of System and Department goals and objectives.
Assists Principals and hiring managers in staffing schools and departments in designated areas of responsibilities.
Conducts recruiting activities at local, state and regional universities.
Insures that Mobile County Public School System practices and procedures on employment interviewing and selection of applicants are followed.
Confers with Principals, system management and/or other personnel to assess needs, solve problems, explain services, and interpret policies, procedures, laws, and regulations.
Assists with the employee relations process by interpreting, applying, and explaining rules, regulations, and provisions of agreements of the school district.
Mediates conflict between employees and their supervisors.
May assist in facilitating grievance and dispute resolutions process to effect equitable solutions Informs personnel regarding a variety of procedures and program requirements (e.
g.
certification, hiring process) for the purpose of providing necessary information, taking appropriate action and/or complying with established guidelines.
Prepares, reviews and/or provides documentation for various Human Resources functions including mandatory transfers, non-renewals, employee discipline and the preparation of school board agenda items.
May participate in the recommendation process for action.
Conducts, or provides assistance with, system investigations and may be asked to prepare written report of findings.
Reviews applications and other credentials to assure proper certification for assignment, including contacting State Department of Education officials to resolve certification issues.
Evaluates other documentation as required.
Oversees and/or assists allocation compliance for school and department based positions.
Maintains data significant to designated areas of responsibilities and other requested reports.
Reveiws and approves requests for hire, transfers and job changes for assigned areas of responsibility.
Submits authorization for job advertisements for assigned areas of responsibility.
Keeps informed of new developments in the field of school law, the Students First Act or successor acts, Human Resources and Employment Law(s).
Conducts workshops on personnel and Human Resources issues as needed and/or required.
Supervises Human Resources clerical staff as required and assigned.
Assists other personnel for the purpose of supporting them in the completion of their work activities.
Attends all required training classes and meetings.
Maintains open and effective communication with all levels of employment for the dissemination of information and effective departmental operations.
Performs other duties as assigned.
KNOWLEDGE, SKILLS AND ABILITIES.
The person hired for this position must possess, at a minimum, the following knowledge, skills and abilities: Requires the ability of speaking and/or signaling people to convey or exchange information.
Includes giving and receiving instructions, assignments or directions.
Requires the ability to record and deliver information, to explain procedures, to follow oral and written instructions.
Requires the ability to communicate effectively and efficiently in a variety of technical or professional languages including legal, personnel and governmental terminology.
Requires the ability to prioritize and assign work.
Requires the ability to handle and maintain sensitive and confidential information.
Requires a thorough knowledge of State and local policies and procedures regarding human resources activities.
Requires considerable knowledge of the ethical guidelines applicable to the position as outlined by professional organizations and/or federal, state and local laws, rules and regulations.
Requires some knowledge of the principles of supervision, organization, and administration.
Requires some knowledge of state and local laws, rules and regulations governing investigations.
Requires some knowledge of the principles and practices of modern interviewing techniques.
Requires some knowledge of the principals of conflict resolution.
Requires some knowledge of public sector, education, and related fields of law at the federal and state levels and how they relate to a local school system.
Requires the ability to compare and/or judge the readily observable, functional, structural or compositional characteristics (whether similar or divergent from obvious standards) of data, people or things.
Requires the ability to read, analyze, and interpret common scientific and technical journals, legal documents, correspondence, reports, manuals, professional journals, forms, charts, etc.
Requires the ability to prepare documents, correspondence, reports, forms, etc.
, using prescribed formats and conforming to all rules of punctuation, grammar, diction, and style.
Requires the ability to speak before groups of people with poise, voice control, and confidence.
Requires the ability to apply principles of logical or scientific thinking to define problems, collect data, establish facts, and draw valid conclusions; to interpret an extensive variety of technical instructions in mathematical or diagrammatic form; and to deal with .
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more Duty Days 260 Salary Range: From/To Beginning pay - $67,714.
00.
Additional Job Information **Applicants selected for certified positions must undergo (or have undergone) an ABI/FBI criminal history background check (fingerprinting administered through sites selected and approved by the MCPSS and State of Alabama Education Department) and be declared suitable and fit to teach under state law.
Applicants selected must also pass a drug-screening test via forms provided by Human Resources during the selection process.
** THE MOBILE COUNTY PUBLIC SCHOOL SYSTEM IS AN EQUAL OPPORTUNITY EMPLOYER.
Job Attachment View Attachment The State does not discriminate on the basis of age, race, color, sex, sexual orientation, religious preference, marital status, disability, national origin, or any other reason prohibited by state or federal law.
Employees of the District are required to comply with the provisions of Title VII of the Civil Rights Act and Title IX of the 1972 Educational Amendments.
Alabama school boards are required by state law to verify the employment eligibility of newly hired employees by using the federal E-Verify program.
New employees are required to provide a Social Security number, an unexpired identity document that contains a photograph, and other acceptable documents that establish employment eligibility.
In addition to determining whether a new hire is authorized to work in the United States, E-Verify will confirm that the employee's name and Social Security number match.
Use of any published data or content on this web site is prohibited without the written consent of the Alabama State Department of Education.