Iowa Health Professions Workforce Records Manager

The Statewide Residency Training Program is seeking a Data Analyst to develop, administer, and control data resources to assure their availability, performance, integrity, and security.
Coordinate and perform the data collection efforts of the Physician Information System (PIS), and Physician Assistant (PA) tracking systems.
Examine, check, and verify Physician, Physician Assistant, and Visiting Consultant Clinic information.
Produce, verify, and distribute routine, and statistical reports generated from the Physician, Physician Assistant and Visiting Consultant Clinic tracking systems.
Percent Time: 100% Duties to include: Data Analysis, Migration and Management Coordinate and perform the data collection efforts of the Physician Information System (PIS), and Physician Assistant (PA) tracking systems.
Including, but not limited to, calling each healthcare work site a minimum of every 6 months, web searches, collection of rosters, and lists from statewide resources, Freedom of Information Act requests (FOIA), etc.
Backfill health professions data by maintaining connection to paid services such as Been Verified and American Board of Medical Specialties, as well as non-paid data - Board of Medicine Licensure, NPI, Board of Physician Assistants Licensure, etc.
Examine, check, and verify Physician, Physician Assistant, and Visiting Consultant Clinic information.
Manage the programmer scope of work for internal and external data inquiries, data integrity audits, and workflow.
Develop and maintain reporting applications to enable and enhance reporting needs of the research division.
Conduct data integrity audits.
Monitor workflow processes; may gather requirements or recommend improvements to business processes.
Database Development/Reporting Work with the Iowa Department of Health and Human Services (IDHHS) on their annual state Obstetrics report; tracking all births in Iowa, by matching data to help identify health professionals.
Collaborate with the College of Public Health and College of Business, providing data to Master’s and PhD students in their research and publication studies.
Survey, collect, and produce data for the UI Childs Health Specialty Clinics, in conjunction with the Iowa Department of Health and Human Services on the annual First Five Survey.
OSCEP gathers data for the Primary Care Office (PCO) at the Iowa Department of Health and Human Services (IHHS).
IHHS in turn uses this information in conjunction with population and income data to identify Health Professional Shortage Areas (HPSAs) across Iowa.
Shortage areas have access to Federal resources and programs.
Answer routine inquiries from OSCEP staff members and provides information regarding policies and procedures of the Physician, and Physician Assistant tracking systems Both provide data and receive updates from Iowa Cancer Registry.
Respond to data requests from faculty and staff of the related Health Science Colleges.
Data resource; creates/provides data to members of our Advisory Committee Members, Legislature, University Administration, etc.
Examine checks and verifies physician training information and statistical reports generated from the Iowa Physician Information System and the Iowa Physician Assistant Information System.
Answer routine inquiries and responds to data requests from OSCEP staff members, collegiate faculty and staff, advisory committee members and other public and private agencies/organizations.
Produce, verify, and distribute routine and statistical reports generated from the Physician and PA tracking systems.
Create databases and reports, as directed.
Maintain documentation.
Respond to data requests.
Implementation Produce, verify, and distribute routine, and statistical reports generated from the Physician, Physician Assistant and Visiting Consultant Clinic tracking systems.
Produce and verify graphical representations of data generated from Physician, Physician Assistant, and Visiting Consultant Clinic tracking systems.
Produces “OSCEP Annual Report on Iowa’s Physicians” and “Annual Report on Iowa’s Physician Assistants.
” Create and present PowerPoint presentation to Physician Assistant Advisory Committee detailing Iowa Healthcare Workforce, data, trends, maps, etc.
Create bi-monthly information/graphics for CMAB hallway data board.
Provide data to bi-annual Iowa Health Factbook.
Research and slide creation for OSCEP Assistant Dean/Director for both internal and external presentations.
Conduct the marketing efforts involving the Iowa Health Professions Inventory, including the development of marketing materials (i.
e.
, brochures, letter and samples), identification of potential clients and coordination of mailings.
Provide analysis, design and implementation and support of programmatic solutions.
Administration/Support Provide technical or application support to users.
Backup for Division Director duties.
Serves as liaison with faculty and staff of the UI Carver College of Medicine and UI Physician Assistant Program, Des Moines University Physician Assistant Program, University of Dubuque PA Program, St.
Ambrose University PA Program, and Northwestern College PA Program.
(These are the organizations that comprise the membership of our Physician Assistants Advisory Committee.
Serves as liaison with staff of the Iowa Board of Medicine and Iowa Board of Physician Assistants, and the Iowa Physician Assistant Association.
Attends all Iowa Board of Medicine and Iowa Board of Physician Assistant meetings, both in person and virtually.
Attends, confers with annual AAMC Healthcare Workforce Conference in Washington DC.
Consults with other state workforce centers, regarding tracking, data issues, and practices.
Leadership/Staff Management/Financial Responsibility Perform the administrative activities for the maintenance and management of the Iowa Physician and Iowa Physician Assistant Tracking Systems.
Serves as liaison with faculty and staff of the UI Carver College of Medicine and UI Physician Assistant Program, Iowa Board of Medical Examiners, Iowa Board of Physician Assistants, University of Dubuque PA Program, St.
Ambrose University PA Program, Des Moines University PA Program, Iowa PA Society, Iowa Medical Society, and other organizations/societies.
Conduct the marketing efforts involving the Iowa Physician Information System and the Iowa Physician Assistant Information System, including the identification of potential clients and coordination of mailings.
Schedule and coordinate annual Physician Assistant Advisory Committee meeting.
Supervise the data collection activities of student employees.
Supervise the Administrative Services Coordinator who is assigned to assist with data collection efforts of the Physician, Physician Assistant and Visiting Consultant Clinic tracking systems.
Approve both a full-time and students’ timecards.
Functional supervision provided to the Administrative Services Coordinator on larger graphic projects.
Produces billing invoices and billing statements for data sales.
Process payments for data sales in conjunction with OSCEP financial staff.
Produce billing statements and reports.
Provide estimates and data as a resource for Continuing Medical Education (CME) events/programs.
Conduct all aspects of data sales and services for the Iowa Health Professions Tracking Center, including processing, verification, and transmittal of data products.
Contribute ideas for new analysis of data and obtaining information.
Seek way to improve assigned processes.
May provide functional supervision; provide direction, assignments, feedback, coaching and counseling to assure outcomes are achieved.
Education Required A bachelor’s degree or an equivalent combination of education and experience is required.
Required Qualifications: One year of experience in health care and/or administration.
One year experience working with Microsoft Office Suite (Excel, Microsoft, Outlook, PowerPoint, etc.
) and graphics software (ex: Corel Draw, Tableau, etc.
).
Evidence of excellent written and verbal skills.
Recent projects/products that demonstrate a successful history of accurately organizing and managing detailed information.
One year of work experience that displays excellent interpersonal, professionalism and customer service skills.
Evidence of contributing to a positive internal workplace culture.
Desired Qualifications: Knowledge of Iowa healthcare systems and organizations.
One year experience working with a relational database.
Experience with survey research and data collection accompanied by excellent analytical and problem-solving skills.
Benefits Highlights: Fringe benefit package including paid vacation; sick leave; health, dental, life and disability insurance options; and generous employer contributions into retirement plans.
Position and Application details: In order to be considered for an interview, applicants must upload the following documents and mark them as a “Relevant File” to the submission: · Resume · Cover Letter Job openings are posted for a minimum of 14 calendar days and may be removed from posting and filled any time after the original posting period has ended.
Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification.
Up to 5 professional references will be requested at a later step in the recruitment process.
For additional questions, please contact stacy-pruter@uiowa.
edu