Executive Administrative Assistant

Personal injury law firm in midtown Houston seeks a full time experienced Executive Administrative Assistant.
Are you a rock-star executive assistant? Do you create to-do lists just for the satisfaction of checking items off? Are you at your best when keeping things and others organized? If so, this job is tailor-made for you! We are in search of a detail-oriented, tech-savvy, self-starter to play a vital role as an executive assistant, supporting our team in our bi-costal law firm.
If you believe this job aligns with your skills, please submit your resume, cover letter and salary requirements.
*Responsibilities and Duties:* * Provide high-level administrative support to executives and other team members.
* Manage calendars, schedule appointments, coordinate meetings, and arrange travel plans.
* Efficiently manage day-to-day administrative duties efficiently.
* Prepare and proofread documents, reports, and presentations.
* Serve as a liaison between team members across all offices.
* Professionally manage emails, phone calls, and correspondence.
* Work alongside the marketing team and assist with social media interaction.
* Maintain and track CLE records for attorneys.
* Prepare and submit expense/reimbursement reports.
* Create and update forms and templates for practice groups and update cases in CRM system.
* Develops and maintains positive liaison relationships with various internal and external customers including employees, executives, board members and the general-public.
* Assist with the intake of potential new clients.
* Assist with the coordination of the law firm’s President’s personal and business matters.
* Perform other duties and responsibilities as assigned.
*Qualifications:* * Minimum of 3 years’ experience in a similar executive support role, preferably in a law firm or professional services environment.
* Excellent interpersonal, verbal, and written communication skills, including the ability to communicate effectively in a virtual environment (e.
g.
, via phone, web/videoconference).
* Ability to cultivate and sustain positive relationships, both internally and externally, while maintaining a client service-oriented approach.
* Demonstrate ability to use good judgment in taking initiative while asking for direction or clarification and consulting others, as appropriate.
* Proactive and resourceful, with the ability to anticipate needs.
* Can-do attitude and flexible approach.
* Demonstrate strong organizational skills, effective follow-through, and the capacity to apply meticulous attention to detail across all levels of work.
* Ability to multi-task in a fast-paced environment, ensuring high-quality work and timely response to deadlines, while effectively balancing workload.
* Perform tasks that may be highly confidential or sensitive in nature, requiring discretion and diplomacy.
* Proficient in MS Office products (Word, Excel, PowerPoint, and Outlook) with a tech-savvy aptitude, capable of quickly mastering new software applications.
Possesses the ability to troubleshoot basic technical issues.
* Must be able to work overtime as needed.
We provide a competitive salary and comprehensive benefits package.
We will respond to candidates closely aligned with our qualifications.
Bilingual English/Spanish a plus but not required.
Job Type: Full-time Pay: $35,000.
00 - $50,000.
00 per year Benefits: * Health insurance * Paid time off Schedule: * 8 hour shift Work Location: In person