Observation is the key - not only preparation! No matter how well you prepare, there are sometimes unexpected deviations and time tweaks necessary, to allow group to naturally tune in to facilitation. When we observe participants, we can see if they finished the task early, they need more time, or simply did not understand the instructions fully. To ensure time is not wasted, is to be fully present as a facilitator, to be a little bit of parent, container and a leader.

Facilitar un taller requiere equilibrio entre estructura y flexibilidad. En mi experiencia, una planificación detallada es esencial, pero también lo es la adaptabilidad. No es una bitácora fija sino con muchas posibilidades que cambie según la tripulación abordo. Una estrategia que utilizo en mis talleres es dividir las actividades en sprints cortos, con retroalimentación constante de los participantes, lo que me permite ajustar dinámicas en tiempo real sin desviarnos del objetivo.

Have a timer for yourself and a hard stop in mind. Setting clear expectations/timelines helps to keep the group timekeeping intact as well. It is highly expected and appreciated from a facilitator to meet the expectation well on time.

One thing I have found helpful is try to connect with your audience before you get there, so know who are they, you can use some same language so they can feel in the same way. Also always show you are they for help them and not just for work.

A clear agenda outlining activities and team assignments is essential. Ensure everyone understands their roles and responsibilities, as well as the time allotted for each task.

A couple of things: 1. Set the tone right at the start. I let participants know that we’re on a mission—like reaching a specific summit. We can definitely have pit stops along the way, but we need to keep moving if we want to get to our destination on time. Set a timer, and suddenly everyone’s more focused. I ensure that the tone of the timer is fun yet tasteful. It keeps the energy high and ensures we stick to the schedule without feeling rushed. 2. Prepare index cards with key milestones (2-3 things they want to achieve) for the workshop, each with an estimated time slot. It’s like my personal roadmap for the session. This ensures that I am not getting into discussions that don't align with the key session objectives.

Timeboxing: specify a time limit for exercises. The time limit should feel slightly too short, as this can create a sense of urgency and encourage participants to focus on the task at hand. However, it's also important to adjust the time as needed based on the group dynamics and the complexity of the activity.