Property inspections can have different objectives, so the schedule and notification form depends on. Most types of inspections do not require tenant's work stoppage, so can be carried out at any period of working hours, preferably when the facility has the least number of visitors. For example, inspections of fire safety and occupational safety requirements fulfillment. Notification of tenants is carried out in 3 stages: • electronic mailing to company offices 2 weeks before the scheduled inspection date, • announcement in the chat room of tenants and the management company with a reminder 1 week before the inspection. • delivery of notices by the property managers to tenants' representatives on site in the shopping or office center.

Communication is key. I have built a communication process in to my services system. This establishes communication at multiple key points during the process, confirming times dates and key points, and does not allow either side to move forward with out consent from both sides. I have created it with urgency in mind, with streamlined process for approvals

One thing I found really helpful and effective is to inform them in advance (2 weeks to 1 month before the activity) and send text blasts 2-3 a week before the actual day of the activity. It helps them to be reminded and aware of the activities within the property and easier coordination with the people involved in such.

We have to undertake regular compliance inspections of retail units within stations. Obviously we will avoid the peak rush hour times of 7-10am and 4-7pm, and it’s also best to work around lunchtime. That leaves a fairly small window, but with good planning and communication with the tenant, it is possible to minimise disruption, especially if you are fully prepared prior to your inspection.

Curious about balancing notifications with tenant comfort? Here are strategies for seamless property inspection scheduling: - Provide ample notice by informing tenants of inspections well in advance, following local regulations for proper lead time. - Offer flexible time slots to accommodate tenants' schedules, ensuring minimal disruption. - Communicate clearly, explaining the purpose and duration of the inspection to ease concerns. - Send reminders closer to the inspection date to keep tenants informed and prepared. By respecting tenants' time and keeping communication clear, you can maintain positive relationships while ensuring smooth property inspections.

To manage property inspections without disrupting tenants, provide advance notice through multiple channels like email or text, ensuring they have ample time to prepare. Offer flexible scheduling options and emphasize the inspection's role in maintaining the property’s safety and quality. Scheduling during common work hours or accommodating tenant preferences minimizes inconvenience. Clear, polite communication and a focus on tenant comfort help ensure the process runs smoothly while maintaining positive relationships.

1. Clearly give a notification request explaining the need to inspect the property. 2. Give a timeline and ask them to pick up a date (mostly Tuesday ) because not much of business will happen in the midweek. 3. Choose the time slot mid of the day as footfalls would be less compared to evenings. 4. Have a clear plan and complete the inspection.