Use Virtual Secured data channel used by your company - use secred data storage same for all - Use floating service licence - Instead of saving data on individual computers, use network aerver - use incrpted dta formates

There are 2 perspectives here: 1-Technical security controls 2-Organisational security controls Both are based on the risk levels and the risk levels are down to the data criticality. Some CAD files can be trivial while some others pose potential negative impact when shared uncontrollably. Ensure that -Employees can understand the importance of the data in the file. -Data classification is completed and it is understood / followed by the users. -Organisational roles, responsibilities and AUTHORITIES are defined -Technical security controls are implemented effectively -Governance is in place

The first step in security is having the files managed in a uniform, well documented manner that everyone is complying with. The second step is to establish one secure data storage location that is backed up regularly, using a single protocol for file naming and location. This means no files on individual computers, no individual file folders with mixed file versions or iterations, and no individual special folders for WIP. Next, an established checkout procedure, a standardized convention of version identification is necessary. Then, one can begin to set up security protocols that is meaningful. Otherwise, tracking and securing files is impossible, as it is too easy in casual systems for files to be left vulnerable out of sight.

Implement access controls: Use role-based permissions to limit access to sensitive CAD files. Centralize storage: Store files in a secure cloud platform where access is monitored. Encrypt files: Ensure all CAD files are encrypted during storage and transfer. Set clear policies: Establish guidelines for file sharing, including acceptable use and data handling. Encourage open dialogue: Address concerns and explain the importance of security measures to the team. Use version control: Track changes and maintain file integrity to avoid unauthorized modifications. Conduct regular audits: Monitor file access and sharing activity to identify any breaches. Control access, secure data, and keep communication transparent!

To ensure smooth data sharing while addressing concerns over CAD file security, implement clear access control policies, granting permissions based on roles and project needs. Use secure, encrypted file-sharing platforms that track and audit access to files. Ensure regular team communication to align on data-sharing protocols, and address security concerns openly. Consider using version control to manage file updates, and ensure backups are in place. By fostering collaboration with transparent guidelines, and addressing both security and access concerns, you can resolve conflicts while maintaining the integrity of sensitive data.

To ensure smooth CAD file sharing while maintaining security, implement role-based access control, use secure cloud platforms with encryption, and manage version control to prevent unauthorized access. Collaborative tools with detailed permission settings and regular security audits will help balance protection and efficient teamwork.

Mainly implementation should be role-based and to ensure the smooth sharing of CAD drawings, step files, etc., a PLM system should be introduced. This can be Windchill, SolidWorks PDM, Aras Innovator, etc. Within this PDM system, a structure of roles based on power aligning with expertise and experience in the design department should be allocated. This can restrict and protect the files that are being shared among various stakeholders using SAP ERP or by integrating it with PLM. All the version controls as per revisions will also be done as per the configuration manager to ensure the right released files are being shared. Also, Windchill has a cloud-based storage (SaaS) to store and share files geographically.

Pay the right money to adopt a well supported cloud based technical solution. Security is managed by cloud/CAD supplier and the burden on IT hardware and internal systems is mimised. The payoff of streamlined data sharing and easy (secure) access to files/CAD data for your staff will be quick/immense. The flip side is to adopt an internal/ clunky system and have disgruntled staff wasting time sharing models or worse fixing and reworking models when sharing, synchronising and version tracking fails.

1. Role-Based Access Management: Introduce a role-based access control system to restrict CAD file operations like access, modification, or distribution strictly to authorized staff, reducing the risks associated with data breaches or unintended alterations. 2. Advanced Version Tracking: Adopt a sophisticated version control system tailored for CAD environments. This facilitates change tracking, enables reversion to earlier file versions, and supports collaborative efforts by preventing work duplication or loss. 3. Encrypted File Sharing Solutions: Opt for encrypted cloud storage or dedicated secure file-sharing services. These platform provide strong security measures to ensure that CAD files are securely shared & accessible globally.

In my experience, it often comes down to 2 critical factors: fostering trust and clarifying roles A strategy that has worked well for my clients includes: 1. Team training on both security protocols and the importance of collaboration: Educating team members on how security measures protect their work without hindering their creative process helps build buy-in. 2. Role-based access control (RBAC): Access based on the specific role or project involvement reduces unnecessary exposure while allowing key team members the flexibility they need. 3. Frequent communication checkpoints: Regular meetings on security updates and collaborative progress allow teams to adjust and share feedback and it prevents concerns from escalating into conflicts.