Epay – the secure employee portal
A perfect partner for your payroll system that
automates and delivers your employee communications.
No license fees
Pay for the documents you upload or print not per employee using Epay
An early ROI
Epay works with your existing payroll system so you’ll see results in weeks not years
Digitally inclusive
All employees can access Epay from anywhere at any time on any device
We are proud to work with
What is Epay?
Epay is Datagraphic’s market-leading employee communications and online payslips portal. It’s a simple and secure way to connect your employees to payroll, HR, reward and pension documents.
Put simply, it’s where your employees can securely view their most important and personal employment documents. And because its layout scales to suit any device and it’s accessible 24/7, it’s available where and when your employees need it.
How does our payslips portal work?
Epay works with data from your current systems, so there are no lengthy software change projects, and no capital costs. That means you can go live in weeks.
Plus, thanks to its automated printing and mailing option (for anyone who still wants paper payslips), you get an unrivalled multi-channel experience.
Built for your brand
Epay is built for you. Because it’s a secure web portal, we can brand it for your organisation.
What does this mean? We can adapt the digital employee communications platform to include your organisation’s:
- Logo
- Imagery
- Brand colours
This means that whenever and wherever your employees connect to Epay, they’re engaging with your organisation, and have the confidence to connect to a name they trust.
Digitally inclusive
Because Epay works without a work email account or license fee per user, all your employees – from office staff to temporary workers, remote staff to students and pensioners – can easily connect to it and find the information they need.
Fiercely secure
We know how important security is to you, so you can be assured your employee data is safe with Epay. That’s because it’s hosted securely in the UK and undergoes regular cyber crime software testing.
And that’s not all. It also has the option to use a two-step login and multi-factor authentication, so you and your employees know that your data is safe.
Features and Benefits
Take a look at Epay’s features and benefits, and what they mean to you:
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No license fees
That’s right! Epay’s pricing model is simple - it’s based on documents you upload and print, not the number of people using the system.
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An early ROI
You can be up and running in weeks and seeing results in as little as four months. That’s because there are no lengthy software change projects and no capital costs.
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IT-light
Epay works with your existing payroll and HCM systems, so you don’t need to change your software. That means you can deliver great multi-channel employee communications in weeks and automatically receive the latest updates as soon as they’re available.
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Digitally inclusive
Whether you’re working from home, in the office or on the go, you can deliver digital documents to everyone: from full-time employees and temporary workers to your pensioner community.
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A great employee experience
Your employees can securely access all the documents they need in one place. You can also share company documents and answer employee questions in a fast, efficient way.
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Print and online automated
Because Epay automates your processes, you can cut the time you spend on manual and repetitive document tasks by 98%. That means you’ll have more time to focus on more meaningful work.
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Expert support
Get peace of mind knowing Epay is powered by Datagraphic’s highly experienced technical experts who are here to support you at every stage of your employee communication journey.
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Your portal, your brand
A familiar name is key when it comes to building employee trust in your new Epay portal. That’s why we always brand each portal to suit your organisation's identity.
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Mobile-first
Most of us reach for our mobiles first, so we’ve made sure Epay provides the best experience on every device.
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Superior security
You can rely on Epay to keep your employee data secure thanks to its two-level login process and strict administrator access. These strong defences mean Epay is fiercely protected.
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Bring employee data to life
Epay uses existing data from your current payroll and HCM systems to turn confusing, meaningless numbers into engaging, interactive dashboards, documents and videos your employees understand.
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Two-way communication
You can quickly and easily share important information with your employees, and instantly receive their feedback, no matter where you - or they - are.
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Automated multi-channel delivery
Digital first, not digital exclusive. While you can access Epay digitally 24/7, a percentage of your workforce might still need printed documents. Epay can work with one set of data to provide the channels you need when you need them.
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Reports to add strategic value
Epay saves time by automating your employee document processing. That means we can work together to create the reports you need to add strategic value.
How to implement Epay – your place for online payslips
When you choose Epay for your employee communications, you’ll get expert guidance from the Datagraphic team throughout implementation. That means we’re here for you from the initial scope to go live and beyond.
The implementation process is quick and hassle-free, and there are no lengthy software change projects or capital costs. In fact, you just need your existing employee data to get started.
Here’s how it works:
Step one
Defining the scope
You’ll work with our team to:
- Set up the secure transfer of your employees’ data
- Develop document layouts
- Define operation and production requirements
- Identify relevant user access levels
- Confirm the output channels
We love detail and do this sort of thing day in, day out, so don’t worry if it seems like a lot of work – we’ve got you covered.
Step two
Implementation
Once all the necessary resources are ready, our experienced team will get to work setting up your Epay portal.
We don’t do ‘off-the-shelf’; instead, we’ll build your system around your specific needs, and you’ll have plenty of opportunities to test and review your new payslip portal before it goes live.
Step three
Pre-launch and go live
And now for the best bit – the great communication that sits at the heart of everything we achieve together.
We’ll support you when it comes to telling your colleagues and stakeholders about the benefits of using Epay.
And when you’re ready, we’ll agree a go live date and work together to achieve it.
Want to know more?
Watch our video to hear one of our experts talking about implementing Epay and how it helps customers achieve amazing results.
If you’d like to know more about how Epay can work for you, book a demo.
Epay pricing
You won’t be charged license fees for using Epay. Instead, we set the system up to suit your budget and the documents you want to distribute.
This means you can deliver digital employee communications for everyone.
Here are some of our pricing examples:
Employees
1300
Document Types:
Payslips & P60s
Channels:
96% Online & 4% Print & Post
Document Frequencies
Weekly, Monthly & Annually
Business processing Cost before Epay:
All documents printed. 50% posted with balance hand-delivered.
£10,022
Annual processing Cost with Epay:
£5,528
What’s included:
- Use of Epay software
- GDPR-compliant UK data processing
- Secure web portal hosting online documents
- Document printing
- Email Alerts when a new document is available online
- Mailing pack validation
- Postage
- Audit report
Employees
26,000
Document Types:
Payslips, P60s, Reward statements, P11Ds & P45s
Channels:
99.9% Online, < 1% Print & Post
Document Frequencies
Monthly & Annually
Business processing Cost before Epay:
All documents printed. 50% posted with balance hand-delivered.
£129,528
Annual processing Cost with Epay:
£45,585
What’s included:
- Use of Epay software
- GDPR compliant UK data processing
- Secure web portal hosting online documents
- Document printing
- Email Alerts when a new document is available online
- Mailing pack validation
- Postage
- Audit report
Employees
40,000
Document Types:
Payslips, Timesheets, P60s, P11Ds & Pay award letters
Channels:
74.2% Online, 25.8% Print & Post
Document Frequencies
Weekly, Monthly & Annually
Business processing Cost before Epay:
All documents printed. 50% posted with balance hand-delivered.
£650,410
Annual processing Cost with Epay:
£146,962
What’s included:
- Use of Epay software
- GDPR-compliant UK data processing
- Secure web portal hosting online documents
- Document printing
- Email Alerts when a new document is available online
- Mailing pack validation
- Postage
- Audit report
