*General Summary: * Under general supervision and direction of assigned attorney(s) and the Office Administrator and following prescribed departmental, Office and Firm procedures, the Legal Support Specialist is responsible for providing secretarial and administrative support to attorneys and other administrative personnel.
Legal Secretaries are expected to perform all job duties with a commitment to providing superior service to clients, producing quality work products, and maintaining an atmosphere of teamwork and continuous improvement.
Above all, the Legal Support Specialist must fulfill the needs of the Office in a manner which is consistent with the Firm's values.
*ESSENTIAL DUTIES AND RESPONSIBILITIES:*
¨ Type and edit legal and other documents (including correspondence, memoranda, bills, time sheets and project work) from transcription tapes, handwritten or typed materials, or shorthand notes.
Copy, distribute, send (via mail, courier or express service), file and otherwise handle completed work.
¨ Proofread and redline work for accuracy of copy, format, grammar, punctuation and syntax.
¨ Receive, screen and transmit telephone calls, conference calls and messages to/from attorneys, clients and staff.
¨ Handle incoming and outgoing mail.
¨ Perform secretarial/support functions associated with Firm administrative tasks, including processing new client/matter reports, expense reports and telephone charge reconciliations.
¨ Set up and maintain Firm and personal attorney files.
¨ Coordinate conferences, meetings and appointments, and maintain calendars of these events.
¨ Coordinate travel arrangements, securing air and ground transportation and hotel accommodations.
¨ Coordinate work as needed with office service departments, including Word Processing, TSS, Docket, Duplication, Support Services and Financial Services.
¨ Provide secretarial assistance to visitors, summer associates and attorneys whose secretaries are absent; accept overflow work from other secretaries as needed.
¨ Provide back-up assistance on reception desk/telephone console as needed.
*EDUCATIONAL/JOB EXPERIENCE REQUIREMENTS:*
¨ High School Diploma.
Specialized secretarial degree, Associate’s and/or Bachelor’s degree; or some undergraduate course work is preferred.
¨ Competent with Microsoft Office Suite (e.
g.
Word, Excel, PowerPoint).
¨ Minimum three years of legal secretarial experience.
*Disclaimer: We offer competitive compensation and benefits.
The amount or range listed in this job posting is generated by Indeed, not provided by Jones Day.
Actual salary will vary based on candidate qualifications, education, and experience level.
*
Job Type: Full-time
Pay: $29,262.
01 - $84,528.
63 per year
Schedule:
* 8 hour shift
* Monday to Friday
Experience:
* legal secretarial: 3 years (Required)
Work Location: In person
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