Administrative Assistant, Purchasing

Salary Depends on Qualifications Location Main Campus - Portales, NM Job Type Full time permanent Job Number 2024-00052 Department Business Affairs Division Purchasing Opening Date 03/18/2024 Position Overview The following is intended to describe the general nature and level of work being performed.
This list of duties is illustrative only, and is not a comprehensive listing of all the functions and responsibilities performed.
Position Summary Under general supervision; perform a variety of office clerical functions for the department(s) on a regular basis Requirements Duties and Responsibilities: Perform routine secretarial duties such as word processing/typing, filing, verifying information, coordinating flow of documents and scheduling events and meetings Operate personal computer to enter data, compile and type reports, prepare letters and general correspondence Monitor departmental budget(s) and perform routine record keeping duties Perform a range of operational support activities for the department(s) and serve as a liaison with other departments on basic administrative and/or operational matters Greet and direct visitors, and when appropriate, resolve routine problems and answer inquiries concerning activities and operations of the department(s), accept, screen and route telephone calls, and maintain log of inquiries as required Sort, screen, and distribute mail Order, stock and distribute office supplies May oversee the functional activities of student employees Must be willing to learn to operate hand trucks, carts, pallet jack, and do receiving when needed Perform other related duties as assigned Minimum Job Requirements: High school diploma or GED certificate and a minimum of six months experience directly related to the duties specified are required.
Knowledge, Skills and Abilities: Ability to perform routine and moderately complex clerical tasks rapidly and accurately Skill in the use of standard office equipment Ability to understand and convey procedures and regulations established Ability to perform basic bookkeeping procedures Ability to maintain confidentiality of records and information Skill in word processing and data entry Ability to maintain an effective working relationship with others Ability to communicate effectively, both orally and in writing Working Conditions Physical Demand and Working Conditions: Work is performed during normal work hours but may require some evening or weekend hour Work is medium in nature that at times requires exerting up to 40 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
Essential Functions: [As defined under the Americans with Disabilities Act, these include the following responsibilities, minimum job knowledge, skills, and abilities.
This is not necessarily an all-inclusive listing.
] Additional Information Application Review Date: Open Until Filled Condition of Employment: Must pass a pre-employment background check.
Electronic Application Instructions: Electronic applications should be submitted through the "Apply" link on the top of this page.
Please attach the following required documents to your electronic application: Required Documents: Letter of Interest Please ensure that you attach all required documents even if you have applied for other positions at ENMU as the committee does not have access to those records.
ENMU is an Equal Opportunity/Affirmative Action/Title IX Employer.
Eastern New Mexico University is committed to creating a diverse environment and is proud to be an equal opportunity employer.
The University does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy, gender identity, and sexual orientation), age, disability, genetic information, veteran status, or any other protected status in its programs, activities, or employment.
People seeking additional information about the University’s non-discrimination policy should contact the Affirmative Action Officer at (575) 562-2218.
If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact the office of human resources at (575) 562-2115.
The University does not discriminate on the basis of sex in its educational programs, activities, employment and admission, and the University is required by Title IX and 34 C.
F.
R.
Part 106 not to discriminate in such a manner.
For more information regarding Title IX please click https://www.
enmu.
edu/about/public-documents/title-ix/coordinator .
New Mexico is an open records state, therefore ENMU complies with the Inspection of Public Records Act, NMSA 1978, Chapter 14, Article 2, from the Office of the New Mexico Attorney General.
Requests for records should be sent to planning.
analysis@enmu.
edu .
For any other inquires please contact Human Resources at (575) 562-2115 or e-mail ENMU.
HRrecruiter@enmu.
edu InsuranceInsurance for Eastern New Mexico University is offered through the New Mexico Public Schools Insurance Authority.
High coverage and low coverage options are offered for medical and dental insurance so employees can choose the plan that’s right for them.
Health insurance is offered through both Blue Cross and Blue Shield of New Mexico and the Presbyterian Health Plan Dental insurance is offered through United Concordia.
Vision insurance is offered through Davis Vision.
Life insurance is offered through Standard Life Insurance Company and UNUM Life Insurance Company.
RetirementEastern New Mexico University participates with the New Mexico Educational Retirement Board (NMERB), Social Security, and Medicare.
Paid Time Off During the first year of service, full time non-exempt (hourly) employees accrue 7 hours of annual leave and 7 hours of medical leave per month.
During the second year of service, full time non-exempt employees accrue 10 hours of annual leave and 10 hours of medical leave per month.
During the third and subsequent years of service, full time non-exempt employees accrue 14.
66 hours of annual leave and 14 hours of medical leave per month.
Employees must work for the University for three months before they are eligible to use annual leave.
Leave accruals will be pro-rated for part time employees.
Temporary employees do not accrue leave.
Employee Educational Assistance Plan Eastern New Mexico University offers a tuition waiver for regular employees and retirees.
This program waives the tuition for one course (up to four credit hours) per semester.
Employees' spouses may be eligible to use the tuition waiver during any semester that it is not being used by the employee.